Terms & Conditions
GEORGIA BRIDAL SHOW, LLC SHOW TERMS & CONDITIONS - COMPANY REGISTRATION
The following show rules and guidelines
are issued to maintain an organized, safe, and profitable atmosphere for all
exhibitors. Please contact Georgia Bridal Show, LLC at
1-833-WEDSHOW (933-7469) if you have
any questions concerning these rules and guidelines.
1. The Georgia Bridal Show
(hereinafter referred to as "show") shall be governed by the
guidelines issued by Georgia Bridal Show, LLC (hereinafter referred to as
"show management'').
2. Exhibitors may enter show facility
at a designated time on the day of the show. Exhibitors must use authorized
loading areas and remove vehicles from loading area immediately after
unloading. Set up of exhibit must be completed no later than 12:00 p.m.
Exhibits must be removed no later than 7:00 p.m. Exhibits may not be dismantled
or removed before show has closed, and exhibitors who violate this provision
will forfeit their rights to participating in future shows.
3. Exhibitor personnel must wear an exhibitor
badge. We will provide peel and stick badges on the day of the show or you may
wear your own.
4. Exhibitors will be permitted to
demonstrate products and/or services, solicit orders, and distribute any
advertising material only from their assigned exhibit space and only for products and/or services which are provided in the exhibitor's
regular course of business. Display of promotional material including,
but not limited to, signs, literature, or business cards from non-exhibitors is
strictly prohibited. No
exhibitor may assign its contract for exhibit space or permit any other person
or company to use any part of such space. The exhibitor agrees to be held
liable for any unauthorized use of its exhibit space and that the damages to
show management resulting from each unauthorized use will be set at a dollar
amount equal to the price of the exhibitor's space in the show.
5. Exhibitors shall be responsible
for: set up and breakdown of their own display; furnishing own equipment,
supplies and materials to be used or displayed; staffing booth personnel for
all hours of show; all equipment, supplies, and materials lost, stolen or
damaged while displayed or stored in or about facility premises; any damage to
facility property, including but not limited to floors, walls, ceilings, doors,
windows, glass, plants and equipment. All displays erected for the show must be
free standing. Exhibitors are prohibited from attaching anything to walls,
columns, windows, or fixtures of show facility. Displays may not exceed the
boundaries of exhibit space.
6. Show management reserves the right
to restrict displays which, because of noise or method of operation, interfere
with other exhibitors, and to prohibit or remove such displays and/or personnel
which in the opinion of show management become objectionable and/or detract
from the character or appearance of the show. The use of sound equipment is an exception to the rule, not a right,
and show management reserves the right to determine at what point sound
constitutes interference with others and must be discontinued.
7. Distribution of samples of food,
cake, or other edible items is subject to approval by show and facility
management. Distribution of alcoholic beverages is prohibited. Description of
edible items to he distributed must be provided to show management no later
than two weeks prior to show. Exhibitors who distribute edible items must
provide show management with a hold harmless agreement and proof of liability
insurance with limits of not less than $300,000.00.
8. Reasonable precautions will be
taken by show management to protect persons and property during the show;
however, neither show management, the show facility, nor representatives of any
of the same, shall he responsible for the personal safety of the exhibitor or
its representatives from injury, nor for the safety of the property of the exhibitor
from theft or damage by fire, accident, vandalism, or other causes. The
exhibitor agrees to assume all liability, and indemnify and hold harmless show
management, show facility, and representatives of the same, for damage or
injury which might ensue by reason of its exhibit, including damage to the show
facility and personal injury to the exhibitor, its representatives, agents,
patrons and customers. Exhibitor must carry liability insurance applicable to
participation in a public show.
9. Exhibitor is charged with having
knowledge of and compliance with all laws, ordinances, and regulations
pertaining to licensing, sales tax, health, fire prevention, public safety,
copyright, and the Americans with Disabilities Act. Exhibit materials,
decorations, and display items must be fire safe. If an exhibit does not comply
with these regulations, or otherwise presents a hazard or danger, show
management may remove the exhibit with no liability for refund of exhibit fees.
10.
Payments must be made by the date(s)
specified. Exhibit fee is due in full 30 days prior to show date. Exhibitor
will not be allowed to set up exhibit with a balance due. If payments are not
made when due, show management may terminate this agreement and reassign space
to another exhibitor. All payments are non-refundable, and space reservations
may not be cancelled. Failure of exhibitor to occupy its space during the
scheduled setup period will result in forfeiture of the exhibit space; however,
exhibitor shall remain responsible for full payment. Exhibitor shall pay a fee
of $25 if any check presented for payment is returned by bank.
11. Show management denies all offers
of exclusivity of any business category.
12. In the event of extremely adverse
weather conditions, health emergencies, acts of nature, and other
circumstances, best efforts will be made to reschedule the show. Exhibitor
agrees that the same terms and conditions as are set forth in these guidelines
shall apply to any rescheduled date and show management shall not be liable to
exhibitor for any loss or damage suffered by exhibitor by reason of such
rescheduling of the show.
13. Show management shall in no event
be required to make any rebate or refund to exhibitor in connection with any
cancellation of this agreement by exhibitor. In the event the exhibit show is
cancelled by show management or facility, exhibitor will be entitled to full
refund. Non-appearance or non-payment by exhibitor does not release exhibitor
of terms set forth in this agreement.
14. Show management reserves the
right to relocate exhibitor (with exhibitor's permission) to exhibit space
other than one specified and such change in space relocation shall not relieve
exhibitor of its obligation hereunder. Show management will make best efforts
to assign the exhibit size and location of exhibitor's choice. Exhibitor
agrees that show management shall not be liable to exhibitor for any other loss
or damage suffered by exhibitor by reason of such relocation.
15.
A complete list of attending brides will be made available to each exhibitor.
The list will be coded to enable show management to monitor its use. The exhibitor agrees not to sell, lend, or
otherwise transfer the list to any other business or individual for any reason.
The exhibitor agrees to be held liable for any unauthorized use of the list
and that the damages to show management resulting from each unauthorized use
will be set at a dollar amount equal to the price of the exhibitor's space in
the show.
16. Shall litigation be necessary for
show management to enforce any condition of this agreement, show management, in
addition to any damages or relief awarded, shall be entitled to receive
interest at the rate of one and one-half percent per month from the date of
breach, court costs, and attorney's fees of one-third of the total exhibitor fee.
The exhibitor agrees that any such litigation shall take place in any Court of
competent jurisdiction within the state where show is held.
17. The agreement between show
management and show facility shall supersede the agreement between show
management and the exhibitor. All promotional information provided by show
management to exhibitors is accurate as of its publication; however, details of
the show are subject to change. Show management reserves the right to impose
additional reasonable guidelines as necessary.
18. This agreement shall represent
the entire agreement between the exhibitor and show management. Show management
shall not be bound by any
representation or understanding not expressly set forth in this agreement. No
provision of this agreement shall be modified except by the written mutual
consent of the parties.
19. Exhibitor accepts as part of this
agreement and agrees to comply with the show rules and guidelines set forth in
this agreement. Failure to comply with said rules and guidelines could result
in show management's request of exhibitor to vacate exhibit space(s) and under
these circumstances, no rebate or refund will be given. In the event of breach
of this agreement by exhibitor, show management reserves the right to cancel
the agreement without liability for a refund of fees paid. The exhibitor is
considered to be in breach of this agreement if the exhibitor (1) transfers or
attempts to transfer exhibit space to another party; (2) files for bankruptcy
or is declared bankrupt; (3) fails to fully comply with the terms and
conditions of this agreement.
20. Exhibitor agrees that show
management may list the exhibitor in show promotional materials and use
photography and/or video taken at the show for publicity purposes without
compensation to exhibitor.
21. For the convenience of the
exhibitor, show management will accept submission of this agreement by
facsimile. The parties agree that, if a signed copy of this agreement is
transmitted by facsimile, the facsimile copy shall be deemed to be an original
document and fully enforceable thereas.
22. If any clause of this agreement
is found to be invalid or unenforceable, the remainder of the agreement shall
continue in full force and effect without regard to the invalidated clause.
23. Any exhibitor requiring
assistance under the Americans With Disabilities Act must notify show
management in writing no later than 30 days prior to the show.